ARGONNE EXERCISE CLUB CONSTITUTION
October 2012
| ARTICLE I – | NAME |
| The name of this organization shall be the Argonne Exercise Club. |
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| ARTICLE II – | AIMS |
| Section 1 – | The club shall be an exercise club. |
| Section 2 – | The purpose of the club shall be to promote better health and physical fitness through exercise. |
| ARTICLE III – | MEMBERSHIP |
| Employees and/or retirees of Argonne National Laboratory, Department of Energy (Chicago Operations Office), Argonne Universities Association and New Brunswick Laboratory, Argonne, IL, and all consultants, loanees, and other persons associated with and/or assigned to the work of Argonne National Laboratory and members of their immediate families shall be eligible for membership. |
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| ARTICLE IV – | DUES, ASSESSMENTS and REIMBURSEMENTS |
| Section 1 – | Club dues shall be a minimum of $1.00 per year for each member. |
| Section 2 – | Club dues shall be determined by a simple majority of club members present at an annual or special meeting. |
| Section 3 – | Yearly membership dues of $30.00, are due February 15 of each year and payable to the Treasurer. After July 15, membership dues will be reduced to $15.00 for the remainder of the year. Club dues will be waived for club officers and instructors. |
| Section 4 – | Assessments may be made on participants for special activities/equipment. |
| Section 5 – | Club instructors may be reimbursed for continuing education and/or certification up to a total of $100.00 per year per instructor. Receipts are required. |
| ARTICLE V – | OFFICERS |
| Section 1 – | The officers of the club shall be the President, Vice-President, Secretary, and Treasurer, and shall form the Executive Committee. |
| Section 2 – | All officers shall be active members of the Argonne Club as that term is defined under the bylaws of the Argonne Club. |
| Section 3 – | The President shall be chief executive of the club. The President shall coordinate and supervise the total club program and shall preside at club and executive meetings. The President shall appoint all committees and shall represent the club, as required, at meetings of the Argonne Club. The President shall also act as delegate to meetings of interclub organizations concerned with exercise and fitness. |
| Section 4 – | The Vice-President shall assist the President in carrying out the club responsibilities and serve in his/her absence. The Vice-President shall assist the President in planning all club programs and activities. The Vice-President shall act as alternate or second delegate to meetings of interclub organizations. |
| Section 5 – | The Secretary shall keep all records of the club, serve all meeting notices, keep a record of attendance at activities, and be responsible for correspondence. |
| Section 6 – | The Treasurer shall keep and prepare all financial records and transactions. The Treasurer shall be a member of any committees concerned with finances or fund raising. The Treasurer shall annually submit a membership roster to the Argonne Club along with $1.00 per each member in the club. The Argonne Club shall be periodically informed of changes in membership and provided with $1.00 for each new eligible employee joining the organization. |
| Section 7 – | The officers shall appoint other club members to carry out additional functions as defined in the bylaws. |
| ARTICLE VI – | MEETINGS |
| Section 1 – | Meetings of the club officers shall be held as necessary. |
| Section 2 – | Special meetings may be called at the request of the President or by petition of 10 members. The purpose of the special meeting shall be stated in the call and no other business transacted. |
| Section 3 – | A quorum shall be 20% of the members of the club or 10 members, whichever is greater. |
| Section 4 – | Club business shall be determined by a simple majority of club members present and voting. |
| ARTICLE VII – | ACTIVITIES |
| Section 1 – | Participation in exercise programs/activities shall be at the participant’s own risk. |
| Section 2 – | Participation in club activities shall not be limited to club members. Each guest may participate in not more than three club exercise programs/activities in any club year. |
| Section 3 – | A representative from Argonne Employee Benefits shall be informed of all activities and communications. |
| ARTICLE VIII – | ELECTIONS |
| Section 1 – | Election and seating of all club officers shall be conducted annually. The election shall be by email ballot and from open nominations. A majority of responding club members shall elect in all cases. |
| Section 2 – | The term of office shall be for one year beginning on January 1. |
| Section 3 – | A vacancy in office shall be filled for the remainder of the term by appointment by the remaining club officers. |
| ARTICLE IX – | AMENDMENTS |
| No proposed amendment shall be acted upon until it has been presented in writing to the membership at least 30 days prior to the election of new officers. This constitution may be amended in any respect by an affirmative vote of a majority of responding club members. |
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| ARTICLE X – | PROPERTY |
| In the event the Exercise Club disbands, all funds and other properties in its custody shall be turned over to the Argonne Club. |
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